I.
Examination
a)
Assisting team in setting a schedule(as per need)
b)
Assisting team in seating arrangement-planning and
logistics
c)
Collection of question papers from teachers
d)
Photocopy/printing of question papers
e)
Arranging answer sheets room wise
f)
Maintaining attendance record
g)
Invigilation during the examination
II.
Report Card
a)
Follow-up for entry of marks,remarks and attendance
b)
Generate report cards in house
c)
Plan date for PTM meet
d)
Seating arrangement for PTM meet
e)
Providing consolidated marks sheet to teachers
f)
Provide customized PTM forms for teachers
g)
Co-ordination with reception
III. Communication
a)
With reporting heads
b)
With other unit heads
c)
With department heads
d)
Handling student queries
e)
Handling parent queries
f)
Sending sms to parents for passing various information
like students being absent,report cards published,holiday information etc.
g)
Co-ordination with parents especially after school
hours when students are found missing.
h)
Calling/Testing parents and informing them about fees
defaults, and follow ups till fees are paid.
IV. Record
Keeping
a)
Updating,allocation of class/subject/teacher in MIS
software
b)
Examination data
c)
Time-Table
d)
Student list-classwise,subjectwise,housewise
e)
Admission data
f)
Regular checking of students attendance in MIS360
software
V.
Transport
a)
Communication with transport department
VI. Admissions
a)
Collecting information from admision department about
list of students who have applied for admissions,exam schedules & dates,etc
b)
Arranging for Admission Exam Question papaers
c)
Seating arrangement
d)
Getting answer papers checked
e)
Supervision during exams
f)
Arranging meeting with parents seeking admission for
discussing DPA result.
VII. LC
a)
Getting clearance from all the departments whenever LC
request received
b)
Getting accounts clearance from parents whenever fees
pending cases are found
c)
Follow up for getting LC and handing over to parents
VIII.
Internal Transfer
a)
Passing information to parents/students.
b)
Enlisting the applications
c)
Procedure completion as per receiving unit’s
requirements like test, providing advisor’s remarks, previous results etc.
d)
LC procedure and admission procedure i.e admission form
filling, fee collection etc.
e)
Handling challenges: Late applications for transfers
IX. Year
end process
a)
Collecting answer paper bundles, submissions from
teachers.
b)
Facilitating the assessment process for any request
from parent/student for change of marks, simultaneously updating their report
cards.
X.
Beginning of the year process
a)
Collecting LC list from Admission Dept.
b)
Making consolidated list of tentative list of student
for current academic year
c)
Dividing students in sections as per new structure
d)
Changing of students sections as per need.
XI. Call
Centre
a)
Filling in template provided
b)
Timely updating the template
c)
Providing necessary information/follow up as per needs
to close the tickests assigned
d)
Any other requirement arising out of queries/ticket
assigned
XII. Sports
a)
Passing information as received from sports dept. to
students/teachers
b)
Handling challenges:Frequent and multiple updates